It is strictly forbidden to seize, transfer or destroy documents during the process of organizational restructuring.

(NLDO) - The handover of documents and document databases after the organizational arrangement is carried out in accordance with the legal regulations on archival management authority.

The Ministry of Home Affairs has just sent a document to the People's Committees of provinces and centrally-run cities on strengthening the management of document and archive work in the process of reorganizing the apparatus of the political system according to Conclusion No. 127-KL/TW of the Politburo.

Accordingly, the Ministry of Home Affairs requested the Chairman of the People's Committee of the province and city to urgently direct the implementation of a number of urgent tasks to strengthen the management of document and archive work in the process of reorganizing the local government apparatus.

All documents and document databases formed during the activities of agencies and organizations must be centrally, uniformly and securely managed according to each archive; documents and document databases of any agency or organization must be statistically and collectively compiled according to the archive of that agency or organization.

"Closing the archives of agencies and organizations from the date of termination of operations. Agencies and organizations shall not issue administrative documents under their authority from the date the decision of the competent authority on merger or termination of operations takes effect" - The document of the Ministry of Home Affairs clearly states.

Before and during the organizational restructuring, the Ministry of Home Affairs recommends that documents and databases must continue to be preserved at the archives of the Provincial Historical Archives and the Agency Archives (or the current storage location) of the administrative unit before the restructuring.

It is strictly forbidden to illegally seize, transfer, or destroy documents and document databases; it is not allowed to damage or lose documents and document databases during the process of organizing the apparatus.

According to the Ministry of Home Affairs, provincial historical archives are responsible for receiving and coordinating with heads of agencies, organizations, and administrative units to continue to preserve on-site or temporarily preserve all archival documents and document databases in the province and hand over documents according to their management authority to new agencies, organizations, and administrative units after restructuring the apparatus.

Along with that, the handover of documents and document databases after the organizational arrangement is carried out in accordance with the provisions of the law on archival management authority.

The Ministry of Home Affairs also requested strict implementation of legal regulations on management and use of seals and digital signature certificates for specialized public service; protection of state secrets and ensuring security of information, documents and data when performing statistical tasks, packaging, handover, preservation and use in the process of reorganizing the apparatus.

Source: https://nld.com.vn/nghiem-cam-chiem-giu-chuyen-giao-huy-tai-lieu-trong-qua-trinh-sap-xep-bo-may-196250320210644217.htm