To share data more easily, you should reduce the size of the Word file before sending. You can refer to the article below to learn how to reduce the size of a Word file!
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Simple way to compress and reduce Word file size
Compressing and reducing the size of Word files is an effective way to optimize storage space and easily share documents. You can do this by reducing image quality, deleting unnecessary data, and other methods. Here is how to compress Word files using WinRAR to quickly reduce the size.
Compress Word files with WinRAR
Using WinRAR to compress Word files is a simple and effective way to reduce the size. Compression helps optimize the process of storing and sharing documents. You just need to follow these steps:
Step 1: First, select the Word file you want to compress, right-click and select "Add to archive..." from the context menu.
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Step 2: Name the compressed file, select RAR, RAR5 or ZIP format, then click "OK" to complete the compression process.
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Using SmallPDF software
SmallPDF is an online tool that helps reduce Word file size quickly without reducing content quality.
Step 1: Go to the SmallPDF website at https://smallpdf.com/vi/compress-pdf and select the file compression feature.
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Step 2: Click "Choose file" to upload the file to be compressed.
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Step 3: Select "Basic Compression" or "Strong Compression" (requires payment), then click "Compress" to start the reduction process.
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Step 4: After the compression process is complete, click "Download" to save the file to your device.
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Compress images in Word files
Images in Word files often increase the size of the document. To reduce the file size while maintaining image quality, you can compress images directly in Word without using external software.
Step 1: Open the Word file containing the image to be compressed, click on the image, select the "Format" tab and then select " Compress Pictures."
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Step 2: When the "Compress Pictures" dialog box appears, uncheck "Apply only to this picture", then select the appropriate image compression options and press "OK".
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How to effectively turn off image editing on Word
Turning off image editing in Word helps remove unnecessary data and reduce file size without changing image content.
Step 1: Open the Word file you want to compress, select "File" and go to "Options."
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Step 2: In the "Options" dialog box, select "Advanced," then find "Image Size and Quality." Uncheck the "Do not compress images in file" box and click "OK" to reduce the file size.
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Remove extra spaces
Removing unnecessary spaces in Word files makes documents neater and more professional, while reducing file size.
Step 1: Open the Word file you want to compress, press Ctrl + H to open the Find and Replace dialog box.
Step 2: In the "Find what" section, enter two spaces and in "Replace with," enter one space, then press "Replace All."
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Step 3: Once completed, the extra spaces will be removed, click "OK" to complete.
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Reduce Word file size with WeCompress
WeCompress is an online tool that helps reduce the size of Word files quickly without installing software. You just need to upload the document and WeCompress will automatically reduce the size without losing quality.
Step 1: Visit the WeCompress website at: https://www.wecompress.com/en/
Step 2: Then, tap on the plus icon in the middle of the screen to upload your file, with a maximum limit of 50MB.
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Step 3: Once the file is uploaded, the compression process will start automatically. Once completed, you can download the file immediately.
Do not insert fonts into Word quickly
Inserting special fonts into a Word file can increase the size of the document. To reduce the file size, use the default fonts in Word to optimize the size and avoid display errors when sharing.
Step 1: First, open the Word file and select "File."
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Step 2: Select "Options," then go to "Save" and uncheck “Embed fonts in the file” to complete.
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Do not paste images directly into Word files effectively
Pasting images directly from a website into a Word document can significantly increase the file size. To reduce the file size, insert images using the Insert tool and select Picture in Microsoft Word. Before inserting, optimize the image by converting it from PNG to JPG format and using online image compression tools such as tinypng.com to reduce the image size.
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Remove unnecessary content in files conveniently
When a Word file contains a lot of images, charts, tables, and other data, the file size can increase significantly. To reduce the size, you should review the document and delete unnecessary parts. If you need to share the file, you can cut or move unrelated content to another file to make it easier to download and share.
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With 9 simple ways to reduce Word file size shared, you will easily optimize documents without difficulty. These tricks not only help save storage space but also help the process of sharing and processing files become faster and more efficient.
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