Effectively digitize records with VNPT eDiG system

Storing paper records is difficult, time-consuming and laborious when searching for information. Paper records need storage space, if not stored properly they will deteriorate, become damaged, and become moldy, directly affecting human health.

If businesses and organizations apply technology to management, the above shortcomings will be solved and the space for using units will be improved. In the era of technology development with the 4.0 industrial revolution covering all areas of life, the application of information technology (IT) to digitization and building modern databases is the solution chosen by organizations and businesses to promote reform, improve the efficiency of administrative procedure settlement, provide services to customers and people faster, better, and bring more efficiency to all parties. One of the necessary tasks is to turn the above-mentioned dusty and space-consuming physical warehouses into a "virtual warehouse", which is a modern, synchronized database with large capacity, smart storage, secure and safe operation management, fast retrieval, easy searching and sharing of information.

VNPT eDiG system.

In response to that requirement of organizations and businesses, the VNPT eDiG online archive digitalization platform of the Vietnam Posts and Telecommunications Group ( VNPT ) is one of the effective solutions, bringing many benefits such as saving space for storing documents and documents; helping to store and retrieve information anytime, anywhere; the ability to edit and reuse data; having backup copies for risks that may occur; overcoming the degradation of original documents; ensuring data security and integrity. VNPT eDiG is built in accordance with Circular No. 02/2019 of the Ministry of Home Affairs stipulating input data standards and requirements for preserving electronic archives, Official Dispatch 903 of 2023 of the State Records and Archives Department guiding the collection and submission of electronic archives and documents to the Historical Archives. In addition, the product is oriented to meet the requirements of digital archiving and digital document management systems according to the Law on Archives (amended in 2024). VNPT eDiG is a software system that helps customers convert data from paper records into digital signal data, which can be understood, read and stored by computers in the unit's database. This system is flexibly deployed; easily integrated based on the current status of customers; helps create an open database, easy to search, access and exploit. Thanks to that, units can create statistical reports on records, quickly synthesize data. The product development process complies with the software production process, built according to the requirements of the product quality management system TCVN ISO 9001:2022 and the standard on Information Security according to TCVN ISO 27001:2015. VNPT eDiG helps identify, extract text information and minimize manual data entry operations; Manage stored information with a search tool, manage document records conveniently, quickly and accurately. The system supports printing, reading by barcode; helps manage registration, borrowing, returning, extending the use of paper documents or online documents quickly and conveniently..., well meeting the implementation of digitalization of records for many different customer groups such as departments, branches, industries, businesses, hospitals... Along with being able to meet on a large scale for large customers according to the cloud computing model, VNPT eDiG can meet the storage of many levels of records - including unidentified record information. The system currently has 12 subsystems with 66 functional groups and more than 600 features. With modern advanced technology and many practical utilities, the solution has been honored at major Sao Khue awards, ranked in the top 4.0 technology in 2023 in the field of digital transformation services. In fact, VNPT eDiG is highly appreciated by users for its outstanding advantages, designed to suit any storage system of different sizes, organizations, and types. Currently, the solution has been deployed for many customer segments from central to local levels such as: Central Business Bloc Party Committee, Central Vietnam Farmers' Union, Hau Giang and Vinh Long Provincial Party Committee offices; Da Nang Department of Foreign Affairs; Cao Bang Department of Home Affairs, Information and Communications; Departments of Information and Communications of Lai Chau and Soc Trang... At the same time, the system is being piloted for use by Vietnam Social Security, Vietnam National Administration of Tourism, General Department of Hydrometeorology, Department V01 of the Ministry of Public Security, Government Inspectorate, data storage centers of Departments of Home Affairs in provinces/cities, SOE and SME enterprises... For more information, customers can find out on the website vnpt.com.vn or contact the free hotline 18001260. Source: https://dantri.com.vn/suc-manh-so/so-hoa-ho-so-hieu-qua-voi-he-thong-vnpt-edig-20240617163637387.htm