Information from the Inspectorate of Ca Mau province said that the Chief Inspector of the province issued Inspection Conclusion Notice No. 11/TB-TT on the inspection of the implementation of policies, laws and assigned tasks and powers in financial management at the Department of Agriculture and Rural Development (DARD).
Many violations at the Department of Agriculture and Rural Development
The Inspection Conclusion Notice clearly pointed out the limitations and shortcomings at the Department Office regarding the development of internal spending regulations that did not specifically stipulate overtime, drinking water, and mid-session meal expenses during conferences, seminars, and professional training sessions; support for meals and accommodation for guest delegates that were not included in the budget salary... and some contents that were not included in the regulations such as spending from fine revenue; allocating phone bills to interdisciplinary teams.
Headquarters of the Department of Agriculture and Rural Development of Ca Mau province.
Paying allowance for concurrently holding project management positions of VND 531.5 million, not in accordance with regulations in Clause 2, Article 30 of Decree No. 10/2021/ND-CP, while the document regulating the payment of concurrently holding allowances has expired and paying royalties exceeding the coefficient of VND 24.7 million according to Decision No. 40/2015/QD-UBND.
In addition, internal financial inspection was not conducted at the Department Office as prescribed in Decision No. 67/2004/QD-BTC and the Interdisciplinary Inspection Team as prescribed in Decision No. 1438/QD-UBND. The plan was not approved as prescribed in Point 5, Article 2 of Decision No. 1438/QD-UBND.
The Inspectorate of Ca Mau province also pointed out violations at the Center for Management and Exploitation of Irrigation Works, paying a concurrent project management allowance of VND 519.7 million, which is not in accordance with the provisions of Clause 2, Article 30 of Decree No. 10/2021/ND-CP, while the document regulating the payment of concurrent allowances has expired.
The West Sea Protection Forest Management Board, the guest reception expenses lack documents or notices from the units sent to work; the expenses for purchasing, repairing or replacing materials lack a record of the current state of damage, lack a price list; some documents for payment of business expenses still lack work assignment papers and payment requests; the books for tracking the export - import - inventory of office supplies have not been opened.
The Dat Mui Protective Forest Management Board has some documents lacking payment receipts according to internal spending regulations; guest reception expenses lack estimates submitted to the leadership for approval, accompanied by documents or notices from the units coming to work; new purchases, repairs and replacements have some payment documents lacking price quotes;
Payment of support money for Tet holiday 2020 lacks payment request paper and timesheet; payment of fuel for inspection and acceptance of forest protection contract lacks acceptance minutes; payment of vehicle rental fee lacks assignment paper.
Regarding projects and works, the contractor selection plan and contractor selection results have not been posted on the national bidding network.
Agricultural Extension Center, payment for hall rental by the office staff of the Commune People's Committee signed the contract and liquidated the contract with the Agricultural Extension Center and the payment documents were the receipt of money from the individual; shrimp seed purchase contract, acceptance minutes, product handover, training time, payment time for accompanying materials... were not consistent in time sequence.
The Forest Protection Department purchased fire prevention and fighting equipment without the teams' request; the time for renting and cleaning the fire prevention and fighting training area and the training session was not suitable; the training meal allowance for civil servants with salaries; the approval of the budget for purchasing and repairing assets and forest fire prevention and fighting equipment in 2022; lack of authorization from the Head of the Forest Protection Department for the forest protection units to sign labor contracts.
Handling violations
To handle the above violations, the Provincial Inspectorate requested the Department of Agriculture and Rural Development to organize experience sharing at the Department and direct its affiliated and subordinate units to organize experience sharing on limitations and shortcomings according to the inspection conclusions and working minutes at the Department and its affiliated and subordinate units.
Specifically, building internal spending regulations needs to fully supplement spending tasks, spending contents and specific spending levels; Limiting the retention of large amounts of cash in the fund, having a plan to recover advance payments, monitoring annual receivables and payables with large amounts of outstanding money, identifying each specific case such as: unidentified subjects, deceased people... submitting to competent authorities for advice on handling;
Directing units and individuals to advise on expenditure approval to complete all procedures according to regulations and contractor selection results to comply with regulations; Conduct internal financial inspection according to regulations in Decision No. 67/2004/QD-BTC; The interdisciplinary inspection team according to Decision No. 1438/QD-UBND develops a plan to submit for approval according to regulations in Point 5, Article 2 of Decision No. 1438/QD-UBND.
At the same time, the Dat Mui Protective Forest Management Board, the West Sea Protective Forest Management Board, the Center for Management and Exploitation of Irrigation Works, the Agricultural Extension Center and the Forest Protection Sub-Department must organize to draw lessons from the limitations and shortcomings according to the Inspection Conclusion and the working minutes with the Inspection Team.
The Chief Inspector of Ca Mau province issued a decision to recover the amount of VND 1,075 million, of which: at the Department Office, the allowance for concurrently managing the project was VND 531.5 million; the royalties exceeded the norm by VND 24.7 million and at the Center for Management and Exploitation of Irrigation Works, the allowance for concurrently managing the project was VND 519.7 million.
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