Merging provinces and cities: Do people have to re-issue red books?

The Ministry of Agriculture and Environment has just issued detailed instructions on adjusting cadastral records and land databases when merging provinces and cities.

The correction of cadastral records including: cadastral maps, land registers, cadastral books and Certificates of land use rights and ownership of assets attached to land (hereinafter referred to as "Certificates") must be carried out simultaneously with the updating and correction of local land databases.

Land records and land databases that are being managed, stored and operated will continue to be exploited, managed and used to provide services to people and businesses. The adjustment of land records and land databases due to the rearrangement of administrative units must be carried out simultaneously with the settlement of administrative procedures on land and assets attached to land, ensuring smoothness and avoiding congestion and obstacles for people and businesses.

The application of the central meridian for provinces and centrally run cities when arranging provincial-level administrative units is carried out as follows: For places where there are already cadastral maps, the central meridian for each province and centrally run city shall be kept the same as before arranging provincial-level administrative units.

For places where there is no cadastral map, when conducting cadastral surveying and mapping, priority will be given to using 01 meridian with higher accuracy of one of the provinces and cities merged after the administrative unit arrangement for use in cadastral surveying and mapping.

It is not required to re-issue the issued red book.

People are not required to simultaneously correct the issued red books, except in cases where land users and owners of assets attached to land have a need or are performing simultaneously with administrative procedures on land.

Regarding the certificates of land use rights and ownership of assets attached to land (commonly known as red books) issued over the periods, the Ministry of Agriculture and Environment said that after the arrangement of administrative units, people are not required to simultaneously adjust the issued red books, except in cases where land users and owners of assets attached to land have a need or are performing simultaneously with administrative procedures on land.

The adjustment and change of land plot information including sheet number, plot number, and address on the issued red book is carried out according to the provisions of Article 41 of Circular No. 10/2024 of the Ministry of Natural Resources and Environment (now the Ministry of Agriculture and Environment).

In case the issued red book no longer has a blank line to confirm the change, a new red book will be issued to show the information of the land plot according to the provisions of Article 23 of Decree 101 of 2024 of the Government.

Regarding the cadastral map sheet, the names include provincial level, centrally-run city level and commune, ward and town level after arrangement; cadastral map sheet number and serial number within the commune level. Commune level information before arrangement needs to be noted outside the map frame for reference.

For elements presented outside the map frame (name of province, commune), boundary markers and boundary lines, land-occupying objects that do not form land plots, explanatory notes... if any, they need to be adjusted on the cadastral map accordingly.

Also according to the Ministry of Agriculture and Environment, land plots in border areas between provinces and centrally run cities that were using different central meridians before the merger need to consider using a suitable central meridian.

Regarding the land database, the provincial People's Committee after the merger is responsible for directing the Department of Agriculture and Environment to convert the land database from other software to a unified software to update, connect, and share land data.

In addition, the land spatial data according to the new administrative boundaries needs to supplement the data group on land plots including commune code, map sheet number, land plot number and address according to the new administrative unit as prescribed in Decree No. 101 of 2024 of the Government.

Provincial and municipal People's Committees are assigned to review and compile a list of land records and types of paper books and documents archived through different stages to prepare for handover to the new administrative unit, avoiding loss and potential risks to management.

For the certificate book established when issuing the first red book, it is necessary to hand it over to the branch of the land registration office immediately after arranging the administrative unit for storage.

As for electronic land records being stored and operated in the land database, agencies continue to exploit, manage, and serve the provision of services to people and businesses according to current regulations.

According to Vtv.vn

Source: https://baohoabinh.com.vn/12/200299/Sap-nhap-tinh,-thanh-Nguoi-dan-co-phai-lam-lai-so-do.htm