Instructions for adjusting cadastral records and land database after merger

According to the instructions, localities need to urgently review and fully edit documents such as: cadastral maps, land registers, cadastral books and land use right certificates. This editing process must be carried out in parallel with updating land data, to ensure accurate and timely information to serve state management as well as the needs of people and businesses.

The Ministry of Agriculture and Environment emphasized that the adjustment of land records due to the rearrangement of administrative units must be synchronized with the settlement of administrative procedures on land and assets attached to land, in order to avoid congestion and create maximum convenience for people and businesses.

Notably, the document also specifies how to determine the central meridian, the map sheet number, and how to record administrative boundary information after arrangement. In case of changes, localities must proactively adjust maps, books, and databases in accordance with legal regulations.

Regarding the preservation and handover of land records, the Ministry requires localities to direct the review and complete inventory of records, books and paper documents currently stored, and prepare for handover to the new administrative unit. This is to avoid loss of documents and at the same time ensure continuity and transparency in land management.

For the Book of Certificates of land use rights and ownership of assets attached to land established by the district level, immediately after the arrangement of administrative units, it is necessary to quickly hand over to the Branch of the Land Registration Office for storage and reference when necessary.

With electronic land records, the Ministry requires localities to continue to manage and operate land databases stably, ensuring good service for people and businesses.

Regarding the area data of administrative units after the rearrangement, it will be based on the results of the 2024 land inventory, to ensure objective and complete reflection of the current status of land management and use in the locality.

Regarding software for updating and operating land databases, according to the instructions: For provincial-level administrative units that are using different application software to serve the management, operation, updating, and exploitation of land databases managed by localities before the arrangement, the Provincial People's Committee after the merger is responsible for directing the Department of Agriculture and Environment to deploy the unified use of one software, and at the same time convert the current land database from other software to the unified software to update, operate, connect, communicate, and share land data.

The Ministry of Agriculture and Environment requests the People's Committees of provinces and centrally-run cities to seriously deploy and direct synchronous and timely implementation, and proactively coordinate with the Ministry to promptly remove difficulties and obstacles in the implementation process.

According to VGP

Source: https://baothanhhoa.vn/huong-dan-chinh-ly-ho-so-dia-chinh-co-so-du-lieu-dat-dai-sau-sap-nhap-246367.htm